Administration

This page contains practical information related to employment at the OSC, including contract administration, office access, and working hour procedures.

Contract

Contract Creation

The secretary of Felix’s Chair, Lilia Meier, is in charge of creating contracts and liaise with the Department of Psychology’s administration. it can require up to 3 months to create a new contract and this requires lots of documentation. She needs to know the following information:

  • the number of hours per week
  • the date at which to start the contract
  • the contract duration (and justification if contract requested is less than a year)
  • the OSC funding account
  • what university degrees the employee has
  • the ending date of their residence permit (if applicable)
  • the language they speak (English or German).

Upon contract creation, for new LMU members, Lilia will also request LRZ SSO. Should we want a psy email, we need to ask her to make that request too.

Contract Renewal (HiWis)

For student assistants (HiWis), please provide the same information as listed above. Preparations for contract renewals should begin at least 6–8 weeks before the current contract expires.

ImportantThe earlier, the better

Please provide the required information as early as possible to avoid delays in the contract renewal process.

Holidays, working remotely, and flexible working hours

Holidays need to be requested in advance so they don’t fall in crucial times (e.g. summer school preparation or delivery). Staff need to fill Muster 41 (see LMU service portal) and have it signed by Malika and Felix and submitted to Lilia. HiWi only need to discuss with their line manager.

Your hours can be reduced for some weeks, and increased in others to accommodate your other commitments but this needs to be communicated in advance so the team can organise task allocation accordingly to still meet deadlines.

There is no restriction to work from home or from abroad, apart from scheduled in-person events.

Logging Working Hours

You are generally free to work at the times that are most suitable for you. However, for synchronous communication with the team (e.g. on LMU Chat) and quick feedback turn around, it is preferable to work during week days between 8:00 and 18:00.

Wen assigned a task, please respond within two days indicating whether or not you are able to take it on. If you can take on the task, please also provide an estimated timeline for completion.

Tracking Hours

Use the following template to track your working hours:

The template is located in the:

Getting Started

  1. Make a copy of the template.
  2. Save the copy for your own use.
  3. Keep your timesheet up to date and accurately record your hours.
ImportantMeetings Count as Working Time

Time spent attending OSC meetings counts toward your working hours.

Additional Uses of the Timesheet

You may also use your timesheet to:

  • Mark periods when you are unavailable.
  • Estimate how long recurring tasks take for future planning purposes.
  • Record important deadlines and milestones.

Transponder

You can be given a transponder to access the office space on Leopoldstr 13, room 3320. For this, you need to sign a form. If you lose your transponder, you will have to pay for a new one. Line manager: add the transponder ID, date of delivery and return in our google sheet (restricted access).

If your transponder stops working or is lost, you can either request a replacement from Malika or visit the Schliessmedien Office.

Information Details
Address Geschwister-Scholl-Platz 1, Room EZ 008
Opening hours Tuesday–Thursday, 08:00–11:30
Email address schliessmedien.stammgelaende@verwaltung.uni-muenchen.de

If confirmation is required before a new transponder can be issued, contact Lilia, who can provide the necessary confirmation as a PDF.

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