Wrap Up and Feedback

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title: "Wrap Up and Feedback"

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After an event, there are several important follow-up tasks to complete. These include sharing event materials, collecting feedback from participants, and communicating relevant information to instructors.

# Post-Event Checklist

## Communication with Participants

- [ ] Send the feedback survey (usually a formr survey) to all registrants and ask them to complete it within one week.
- [ ] Include a link to the event materials repository (e.g., recordings, slides, handouts).
- [ ] Provide information about upcoming OSC and OSIP events.

## Dissemination of Event Materials

- [ ] Upload event materials (e.g., slides, recordings, handouts) to the appropriate repository.
- [ ] If consent to record was obtained in advance, make recordings publicly available.
- [ ] Advertise the event materials and recordings on OSC social media channels, if appropriate.

## Communication with Instructors

- [ ] Send the feedback report (generated from formr) to instructors.
- [ ] Share participant feedback and relevant event statistics with instructors if requested.

# Email Templates

## Email to Participants

The following examples can be adapted depending on the event, language, and available materials.

::: {.panel-tabset}

## German Wrap-Up Email Example 1

Liebe Teilnehmerinnen und Teilnehmer des Workshops „XX“,

wenn Sie am Workshop teilgenommen haben, nehmen Sie sich bitte FIXME Zeit, um uns innerhalb einer Woche ein Feedback zu geben:
FIXME Link zum Feedbackformular

Das Material zum Workshop finden Sie hier:
FIXME Link zu den Materialien

Eine Liste aller zukünftigen OSIP- und OSC-Veranstaltungen finden Sie hier:
https://www.osc.lmu.de/events/

Herzliche Grüße,  
Malika

## German Wrap-Up Email Example 2

Liebe Teilnehmerinnen und Teilnehmer von „DEAL zu Diamond“,

vielen Dank für Ihr Interesse und Engagement!

📄 **Materialien**:
Folien sowie das Video von Teil 2 finden Sie auf OSF: https://osf.io/r49ng/files/osfstorage

Die Folien haben eine CC-BY-Lizenz und können gerne nachgenutzt werden.

📝 **Feedback**:
Wir laden Sie herzlich zu einer kurzen (2 Minuten) Umfrage zum Event ein:
Wie hat es Ihnen gefallen? Was würden Sie sich wünschen?
https://surveys.osc.lmu.de/deal-diamond-feedback

📢 **Informiert bleiben**:
Auf unserer Website oder über unsere Mailingliste erhalten Sie Ankündigungen zu zukünftigen Workshops und Symposien des LMU Open Science Center.

🤝 **Mitglied werden**:
Als LMU-Angehörige können Sie sich auch aktiv an unseren Aktivitäten beteiligen, indem Sie Mitglied werden.

Viele Grüße,  
Felix Schönbrodt

## English Wrap-Up Email Example 1

Dear participants of the "XX" workshop,

If you attended the workshop, please take FIXME time to provide us with your feedback within one week: FIXME link to the feedback form

You can find the workshop materials here: FIXME link to the materials

A list of all upcoming OSIP and OSC events can be found here: https://www.osc.lmu.de/events/

Best regards,  
Malika

:::

# Feedback Reports

Feedback reports are typically generated in formr and should be shared with instructors once the survey period has ended.

Before sending any wrap-up communication, ensure that all relevant event materials (e.g., slides, recordings, handouts) have been uploaded and made accessible to participants.

## Typical Post-Event Workflow

1. Publish the event materials (e.g., slides, recordings, repositories).
2. Send the formr feedback questionnaire to attendees and contributors.
3. Keep the survey open for approximately one week.
4. Generate the feedback report in formr once the survey period has ended.
5. Share the report with instructors and other relevant contributors.
6. Send certificates of completion, if applicable.

::: {.callout-tip}
## Recommendation

When sending feedback requests, keep the survey open for approximately one week and send the email as soon as possible after the event while participants' impressions are still fresh.
:::

# Certificates

Some OSC events (e.g., Carpentry workshops, Summer Schools, or instructor training programs) may require certificates of completion.

Find templates for event certificates in the Google Drive folder here:

- [Templates Folder](https://drive.google.com/drive/folders/1HFmT0RPz6s7Z2DB13rbgREuWatF6I6-J?usp=drive_link)

Certificate templates should be adapted to the specific event, exported as PDF files, and sent to eligible participants after the event.