Working Environment
We use several platforms that allow us to share our work and collaborate on projects.
Google Drive
We have multiple documents and sheets that you would need to regularly retrieve and work with. So, knowing how to properly organize your files in Google Drive will be useful.
- First step is to make a new folder in your Google Drive so you have a designated location for the OSC files.
- For each folder shared with you, create a shortcut to the designated folder in your Google Drive.
Click the 3 dots or right-click on the folder → hover over “Organize” → click on “Add shortcut” → Select your folder
Folder structure of the OSC:
- Onboarding Hiwis: here you can find the Onboarding document for each new Hiwi with tasks to be completed
- Templates: a folder for all kind of templates we use (designs, mail drafts, social media drafts, website drafts, consent forms)
- Credentials: This folder is not shared publicly and contains credentials like passwords, certificates etc.
Google Docs
Using Google Docs allows multiple people to work on and edit the same document. This makes them useful for:
- Drafts (news items, social media posts, etc.)
- Meeting notes and agendas
- Central document for events
Even when making an item for the website (e.g. a News post), it’s easier to collaboratively make & edit the draft in a Google Doc first, then transfer it to a Quarto document for the website.
Always create the Google Doc in the Work with Assistants folder.
If you create Google Docs, please make them ‘anyone with the link can comment’, add the OSC team (Malika and assistants) as editors, and transfer ownership to Malika so it can stay within the LMU OSC - Work with Assistants folder.
Please share the link of the document you created here:
- At the top of each relevant section in the todo
- In the task table
- In the right folder
Github
These are links relevant to the GitHub workspace:
Gitlab
private repositories