Organizing an OSC Event
This section provides information and instructions on the preparation, execution, and follow-up involved in OSC events such as workshops, Summer Schools, Webinars, and more.
Pages in this section
| Page | Description |
|---|---|
| Creating a Program | Guidance on designing and planning new OSC programs, covering the entire process from defining the target audience and inviting presenters to coordinating logistics, communication, and administrative tasks. |
| Liaising with Presenters | Guidelines and reusable templates for communicating with instructors, guest speakers, panelists, and other event contributors. |
| Registration | Explanations on how to set up and manage registrations for OSC events, including how to create registration pages, manage participants and waiting lists, and collect relevant pre-event information (specific information for navigating Pretix). |
| Applications | Information for setting up application pages for events that require you to screen applicants first (specific details for navigating formR). |
| Advertisement | See here for information about our advertisement outlets, instructions for setting up Matomo campaigns and writing mass personalized emails. |
| Liaising with Attendees | Uuseful information, templates, and examples for liaising with attendees before, during, and after OSC events, including registration, logistics, event updates, and follow-up communication. |
| Additional Preparation | A checklist of additional tasks and considerations for event preparation, including technical testing, logistical planning, participant support, and final preparations before the event. |
| Logistics within the Event | Outline of the logistical procedures for OSC event formats, including hybrid events and the Open Science Summer School (equipment, room and Zoom setup, presenter support, and session facilitation). |
| Wrap up and Feedback | Instructions and templates for post-event tasks, including collecting feedback, sharing event materials, and communicating with participants and instructors. |
| Event Evaluation | Guidance on post-event evaluation, including feedback collection and updating event reach and impact statistics. |