Organizing an OSC Event
This section provides information and instructions on the preparation, execution, and follow-up involved in OSC events such as workshops, Summer Schools, Webinars, and more.
Pages in this section
| Page | Description |
|---|---|
| Creating a Program | This section provides guidance on designing and planning new OSC programs. It covers the entire process, from defining the target audience and inviting presenters to coordinating logistics, communication, and administrative tasks. |
| Liaising with Presenters | Provides guidelines and reusable templates for communicating with instructors, guest speakers, panelists, and other event contributors throughout the planning and delivery of OSC events. |
| Registration | This section explains how to set up and manage registrations for OSC events. It includes guidance on creating registration pages, managing participants and waiting lists, and collecting relevant pre-event information. Here, you will find specific information for navigating Pretix. |
| Applications | See here to find information and instructions for setting up application pages for events that require you to screen applicants before accepting them as participants. Included in this section is specific details for navigating formR. |
| Liaising with Attendees | See this page for useful information, templates, and examples for liaising with attendees before, during, and after OSC events, including registration, logistics, event updates, and follow-up communication. |
| Additional Preparation | See here for a checklist of additional tasks and considerations for event preparation, including technical testing, logistical planning, participant support, and final preparations before the event. |
| Logistics within the Event | This section outlines the logistical procedures for different OSC event formats, including hybrid events and the Open Science Summer School. It covers equipment, room and Zoom setup, presenter support, and session facilitation. |
| Wrap up and Feedback | This section outlines the post-event tasks required after an OSC event, including collecting feedback, sharing event materials, and communicating with participants and instructors. It also provides reusable email templates for common follow-up communications. |
| Event Evaluation | Guidance on post-event evaluation, including feedback collection and updating event reach and impact statistics. |